The 4 Quadrants of Time Management

Dr. Stephen Covey explains in his writing that all of our time is spent in one of four quadrants, things that are:

I. Important and urgent
II. Important but not urgent
III. Not important but urgent
IV. Not important and not urgent

Quadrant I items are easy

Think about it for a second. If you realize that something is important and urgent, you’re probably going to do it. Right?

Most of us who are leaders have the ability to recognize and do the things that are important and urgent. These are the things that we simply must do to stay in business.

Quadrant IV items are almost as easy

We understand that those items that are not important and urgent are a waste of our time. If you are reading this, I’m going to assume that you already understand this. An example of a quadrant IV item is watching TV, especially when done in excess. The same goes for checking your personal Facebook and Twitter while you are supposed to be working as these both waste your time. These activities often catch us by surprise in that we don’t realize how quickly time can be wasted doing these activities.

Quadrant III has the “not important but urgent” items

Think about some not important but urgent items. If you constantly leave your e-mail open during the day, you are probably bombarded with these not important but urgent emails on a daily basis. If something was truly important and urgent, someone would call to tell you, right?

For me I personally hate wasting time on email and have an auto-reply set up letting people know that I only check my email once a day or once every day thanks to tips from The 4 Hour Workweek by Tim Ferriss. If something is truly important, people will call me or come see me. The majority of emails are not important, but appear to be urgent. My time is too valuable to spend all day replying to emails.

Try this in your office…

Ask yourself what you or some of your team members spend time on that is really not taking you to your goals.

Activities like this will help you figure out what’s truly important in your business.

Quadrant II is the most important use of your time.

The things that fall under this category directly impact the quality of life that you have. Such things that fall under this category are exercise, strategic planning, goal setting, reading nonfiction leadership/business books, taking a class, relationship building, having a social life, etc.

family time

We can all agree that these are important things in our life, but are they urgent? These are some of the things that help us rejuvenate and refresh our minds and help us improve. The problem is that we often ignore these things because they aren’t urgent, and we tend to avoid them the most.

Image: pat138241 / FreeDigitalPhotos.net

If you don’t exercise and eat right (you’re too busy) you will have the opportunity to exercise and eat right when your health fails you and you suddenly can’t work on your precious business anymore. These not-so-urgent activities, when left undone, have the potential to become a huge cost to you. This is why it’s important to budget time to do only quadrant I and II avtivities, while avoiding quadrant IV activities as much as possible.

Oh yeah, you need to start delegating the things in quadrant III.

The concept of the 4 Quadrants of Time Management was from the book First Things First. Another must-read book by Stephen Covey is The 7 Habits of Highly Effective People.

Do you have any other questions about the 4 Quadrants?

Chris Hughes

Chris is an Internet Entrepreneur, Juggler, Traveler and loves learning. Chris is out to enjoy life while building profitable businesses that allow people to have more fun in their lives.

Connect with Chris on Google+.

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What does AuthorRank have to do with SEO?

I just finished reading the article What is AuthorRank? and really enjoyed the infographic they have set up there.

As I’ve been working on building up an SEO company and providing other businesses with these services over at Brain Smart SEO, I thought I should learn about this and even share what I was learning… Okay, maybe I’m a little obsessed and want to dominate the first page of Google for my clients. There…I said it.

Anyway, after learning about the benefits of AuthorRank and how easily it can be added to your websites I decided to create a video tutorial on how to do it.

Watch this video tutorial:

Rel=Author – How To Do Google Rel=Author in WordPress

Connect with Chris Hughes on Google Plus

Steps to setting up AuthorRank:

1) Go to Google+
2) Copy your Google+ profile url
3) Edit Users in WordPress
4) Add Url + “?rel=author” to the end of the URL
5) Add website to Google+

Chris Hughes

Chris is an Internet Entrepreneur, Juggler, Traveler and loves learning. Chris is out to enjoy life while building profitable businesses that allow people to have more fun in their lives.

Connect with Chris on Google+.

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Vibram Five Fingers and the Barefoot Running Movement

Have you ever heard of these crazy shoes? The Vibram Five Fingers have been making a huge scene lately and for a good reason.

These shoes are at the forefront of the barefoot running movement.

Learn More About Vibram Five Fingers Here

What’s the deal with the barefoot running movement?

There are a lot of different reasons for this movement finally making a mainstream appearance. With how content spreads on the internet, it was simply a matter of time until more people started sharing the benefits of running barefoot.

It also helps when a company like Vibram Five Fingers comes around and makes a community that people can join. This community is all about people moving to living naturally with walking barefoot or wearing the Five Fingers to feel like you are walking barefoot.

You can check out some more articles about the barefoot running movement below…

What About Running Completely Barefoot?

You can learn more about running barefoot at HowToRunBarefoot.com

 

To learn about why barefoot running works and how to get started check out the article below:

“Since the launch of Vibram FiveFingers® in 2006, the concept of minimalism, and minimalist running in particular, has spawned a recurring public debate. So, how are we supposed to do this minimalist/barefoot thing? The truth is, there isn’t a single correct approach – it’s probably more complicated than that. However, as one of the prominent leaders in this movement, we want to give you Vibram’s take on it. We believe that moving and running in FiveFingers can make us healthier, happier, and more connected to our bodies. We hope the following information will help you discover how YOU can safely explore the joys of natural movement.” Read more here… Why Barefoot Works

Recommended Books

Barefoot Running Step by Step

Barefoot running has garnered lots of attention due to the mega-bestseller Born to Run while products like the Vibram® FiveFinger Shoes have tripled in sales and top athletic companies like Nike® and Adidas® are declaring barefoot running the next big thing. However, barefoot running involves more than simply taking off your shoes and hitting the track and Barefoot Running Step by Step teaches runners how to train their feet and body to run barefoot properly and in a way that will dramatically reduce injuries.

  • Separates the facts from hype
  • Improve your strides
  • Improved endurance
  • Fewer injuries

 

Recommended Book

Born to Run

born to run book coverAn epic adventure that began with one simple question: Why does my foot hurt?
Isolated by Mexico’s deadly Copper Canyons, the blissful Tarahumara Indians have honed the ability to run hundreds of miles without rest or injury. In a riveting narrative, award-winning journalist and often-injured runner Christopher McDougall sets out to discover their secrets. In the process, he takes his readers from science labs at Harvard to the sun-baked valleys and freezing peaks across North America, where ever-growing numbers of ultra-runners are pushing their bodies to the limit, and, finally, to a climactic race in the Copper Canyons that pits America’s best ultra-runners against the tribe. McDougall’s incredible story will not only engage your mind but inspire your body when you realize that you, indeed all of us, were born to run.


  • Learn the running habits
  • Pushing your body to its limits
  • Inspire your body

Chris Hughes

Chris is an Internet Entrepreneur, Juggler, Traveler and loves learning. Chris is out to enjoy life while building profitable businesses that allow people to have more fun in their lives.

Connect with Chris on Google+.

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How to Connect With Your Customers on Social Media

A common question that people have when they are learning about implementing social media into their business is:

How do I find where my customers are?

social media tips

Image: photostock / FreeDigitalPhotos.net

This is a great question and there is really only one way to find out. You can spend time asking all of your customers where they spend time, but that can be time consuming. Time is our most valuable asset so we don’t want you wasting your time.

There is a shortcut to finding where your audience is right now and I’m going to share with you the easiest way to find this out.

As a small business owner, you should have a rolodex that has your entire customer database. Find your top 1,000 customers and prospects and take their email addresses from this rolodex. (No, you won’t be spamming them!)

Your next step is to create a brand new gmail account (they’re free) and to load all of these emails into your new gmail account. Your next step is to go to each of the social networks Facebook, Twitter, etc and sign up for them. It’s going to ask you if you’d like to find your friends using your address book, you are going to select gmail and count the number of people in your customer database that are on each service.

If your customers are already on Twitter, you should spend some time connecting with them on twitter. If they are on Facebook, but not on LinkedIn then you should spend more time on Facebook instead of LinkedIn.

The secret is to find where they already are and to make it convenient for them to communicate with you through these networks.

How are you making it easy for your customers to communicate with you?

Chris Hughes

Chris is an Internet Entrepreneur, Juggler, Traveler and loves learning. Chris is out to enjoy life while building profitable businesses that allow people to have more fun in their lives.

Connect with Chris on Google+.

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How to Unlock More of Your Brain Power

Brain Power is something that we are constantly trying to improve.

It seems like a lot of the products that are being released are out there to help you think faster, improve your memory, comprehend information better and to truly unleash your brain’s full potential.

Do stupid things faster with more energy

Even signs like this are being sold on Amazon. (I laugh every time I see this)

More and more information is becoming available on how to unlock more of your brain power so I thought it would be a good idea to create a resource to help you improve your brain power.

Below is a list of things you can do to unlock more brain power:

  • Cultivate ambidexterity. You always brush your teeth and eat your food with the same hand. Take notice of this and switch it up.  You can also start juggling today which helps ambidexterity.
  • 5 Why’s. When stuck on projects, ask yourself 5 “Why’s”. This will help you to get more detailed on your answers and brings more of your childhood curiosity back into your life.
  • Think positive thoughts. You’re already thinking all day anyway, why not think positive thoughts?
  • Eat Brain Foods. You can learn about brain foods here and why you should start to incorporate them into your diet.
  • Listen to music. Music has a profound impact on your life and if you listen to the Baroque style of music and do work, your productivity will soar through the roof. Baroque music pulses between 50 to 80 beats per minute. Baroque music “stabilizes mental, physical and emotional rhythms,” according to Chris Boyd Brewer, “to attain a state of deep concentration and focus in which large amounts of content information can be processed and learned.”
  • Train Your Brain. When you take the time to train your brain, everything becomes possible.
  • Learn a foreign language. Learning a foreign language is one of the best things you can do to unlock more of your brain power. It will also make you more intelligent and a better communicator.
  • Start a blog. Learning to write has had a profound impact on the way I view the world. I never used to enjoy writing and now use it as a tool for personal growth and to share what I learn. You can learn to start a blog in 24 hours here.
  • Learn to speed read
  • Commit to lifelong learning. Never stop learning. If you can, try to learn something new every day.
  • Admit your problems out loud. I wrote a blog post all about my weaknesses to not only admit them to myself, but to free myself from these limiting beliefs I had about my weaknesses.
This is just a starting point to unlock more of your brain power. The more activities like these that you do, the more of your brain power you will be unlocking. 

Do you have any experiences that helped you unlock more of your brain power?

Chris Hughes

Chris is an Internet Entrepreneur, Juggler, Traveler and loves learning. Chris is out to enjoy life while building profitable businesses that allow people to have more fun in their lives.

Connect with Chris on Google+.

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